Glenurquhart Road
Inverness
IV3 5NX
15 March 2018
Please ask for: Miss J Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
| Tom Heggie | Linda Munro |
| Andrew Jarvie | Ken Nicol |
| Tracy Ligema | Ian Ross |
| Donald McLachlan | Donald Somerville |
| Duncan Macpherson | Mark Tate |
| Ella MacRae | Jenny Welch |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the STRATHPEFFER PAVILION, STRATHPEFFER on THURSDAY 22 MARCH 2018 at 2.05 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2015-19 P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2015-19.
4. Confirmation of Minutes PP 2-11
The following Minutes are circulated for approval:-
i. Board Meeting held on 13 December 2017 (pp 2-7); and
ii. Finance and Audit Committee held on 26 February 2018 (pp 8-11)
5. Matters Arising – Board Meeting of 13 December 2017 P 12
There is circulated, for information, matters arising from the meeting of the Board held on 13 December 2017.
The Board is invited to note the position.
GOVERNANCE
6. Board Review and Appraisal Workshop PP 13-24
There is circulated Joint Report No. HLH1/18 dated 15 February 2018 by the Chief Executive and Company Secretary updating Directors on the outcome of the High Life Highland Board Review and Appraisal Workshop held on 13 December 2017 and facilitated by David Gass of Upper Quartile.
The Board is invited to:-
i. note the final Board Review Workshop report; and
ii. comment on and agree the actions and implementation timetable proposed in the action plan.
7. OSCR – Charity Trustee Guidance PP 25-28
There is circulated Report No. HLH2/18 dated 1 March 2018 by the Chief Executive highlighting High Life Highland’s responsibilities associated with safeguarding of vulnerable beneficiaries, volunteers and staff and in relation to events notifiable to the Office of the Scottish Charity Regulator (OSCR).
The Board is invited to:-
i. agree that High Life Highland has sufficient policies, procedures and practices to safeguard vulnerable beneficiaries, volunteers and staff and to confirm that they are aware of the circumstances where OSCR should be notified of an incident/event; and
ii. note that a further report will be issued on receipt of OSCR’s safeguarding guidance.
STRATEGY
8. Budget Planning 2018/19
The Chief Executive will give a presentation on the planning for the budget for financial year 2018/19.
The Board is invited to note the position.
9. 2018/19 Budget Approval PP 29-31
There is circulated Report No. HLH3/18 dated 8 March 2018 by the Chief Executive providing a summary of the operating budget for 2018/19, together with details of planned savings measures.
The Board is invited to agree to approve the operating budget for 2018/19 as summarised in Appendix A of the report.
QUALITY AND PERFORMANCE
10. Finance Report PP 32-44
There is circulated Report No. HLH4/18 dated 8 March 2018 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 January 2018.
The Board is invited to note:-
i. the current financial position of High Life Highland as detailed in Appendix A of the report;
ii. the financial results for the 10 months to January 2018 report a surplus of £88,854;
iii. the projected final out-turn for the year is a surplus to budget of £129K;
iv. there was one non substantial breach in internal controls during calendar year 2017/18;
v. the update on the Internal Audit– HR Recruitment;
vi. the recent change to the European OJEU threshold level; and
vii. the award of contracts as detailed in paragraph 6.3 of the report.
11. Performance Report PP 45-70
There is circulated Report No. HLH5/17 dated 8 March 2018 by the Chief Executive presenting performance information for the period October to December 2017.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the Company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green; and
iii. note the information provided on customer surveys.
12. Human Resources PP 71-75
There is circulated Report No. HLH6/18 dated 2 March 2018 by the Chief Executive updating Directors on Human Resources activity for October to December 2017 including a quarterly report on absence, disciplinary and grievance issues.
The Board is invited to note:-
i. and comment on the content of the quarterly HR report including the update on the staffing establishment; and
ii. the progress to date relating to the implementation of the General Data Protection Regulation.
13. Chair/Chief Executive’s Updates PP 76-78
There is circulated Report No. HLH7/18 dated 28 February 2018 by the Chief Executive providing Directors with information and the opportunity to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the updates.
