19 March 2020
Glenurquhart Road
INVERNESS
IV3 5NX
12 March 2020
Please ask for Miss J MacLennan
Tel: 01463 702121
To: Directors of the Board of High Life Highland
| Michael Golding | Ella MacRae |
| Tom Heggie | Linda Munro |
| Andrew Jarvie | John Murray |
| Tracy Ligema | Ken Nicol |
| Donald McLachlan | Ian Ross |
| Duncan Macpherson | Mark Tate |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the LEARNING CENTRE, HIGHLAND ARCHIVE CENTRE, BUGHT ROAD, INVERNESS on THURSDAY 19 MARCH 2020 at 2.05 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2019-24 PP 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2019-24.
4. Confirmation of Minutes PP 2-19
The following Minutes are circulated for approval:-
i. Board Meeting held on 11 December 2019 (pp. 2-9);
ii. Finance and Audit Committee held on 24 February 2020 (pp. 10-16); and
iii. Health and Safety and Environmental Compliance Committee held on 25 February 2020 (pp. 17-19).
5. Matters Arising – Board Meeting of 11 December 2019 PP 20-21
There is circulated, for information, matters arising from the meetings of the Board held on 11 December 2019.
The Board is invited to note the position.
CORPORATE GOVERNANCE
6. Appointment of Vice Chair
Following the appointment of Mr Ross as Chair, the Board is invited to appoint a Vice Chair of the Company.
Directors are reminded that:-
• nominees require to be proposed and seconded; and
• individuals being nominated must indicate their willingness to accept the post.
7. Duke of Edinburgh Highland Award Partnership
The Board is invited to appoint a Director to the Duke of Edinburgh Highland Award Partnership.
8. Annual Review and Assessment Report and Action Plan PP 22-48
There is circulated Joint Report No. HLH 1/20 dated 5 March 2020 by the Chief Executive and Company Secretary providing an update on the outcome of the High Life Highland Board Review and Appraisal Workshop held on 11 December 2019.
The Board is invited to:-
i. note the final Board Review Workshop report; and
ii. comment on and agree the actions and implementation timetable proposed in the action plan.
QUALITY AND PERFORMANCE
9. Finance Report PP 49-57
There is circulated Report No. HLH 2/20 dated 7 March 2020 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 January 2020 and other relevant matters.
The Board is invited to note:-
i. the results for the period April 2019 to January 2020, detailed in Appendix A of the report, reports a negative variance to budget of £65K with the HLH year-end outturn forecast to be a negative variance to budget of circa £81K;
ii. there has been no breach of internal controls reported in the past quarter;
iii. there have been no data breaches reported in the last quarter;
iv. approve the fixed asset agreement between the charity and the trading company attached in Appendix E of the report; and
v. the award of contracts as detailed in paragraph 7.1 of the report.
10. Performance Report PP 58-101
There is circulated Report No. HLH 3/20 dated 9 March 2020 by the Chief Executive presenting performance information for the period July to December 2019.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the Charity for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green;
iii. note the actions being taken to address the amber RAG ratings relating to High Life leisure card subscriptions;
iv. note the positive contributions made by HLH to the Highland Council Best Value Assurance Report; and
v. note the strong performance of the Music Tuition Service in the 2018/19 National Instrumental Music Survey in Scotland.
11. Human Resources PP 102-107
There is circulated Report No. HLH 4/20 dated 25 February 2020 by the Chief Executive providing an update on Human Resources activity for the period October to December 2019 which includes information relating to absence, disciplinary and grievance issues during this period.
The Board is invited to note and comment in the content of the quarterly HR report including the update on the staffing establishment.
STRATEGY
12. Organisational Restructuring Update PP 108-113
There is circulated Report No. HLH 5/20 dated 9 March 2020 by the Chief Executive providing an update to the organisational restructure initiated following discussions at the December 2019 HLH Board meeting needed to create additional capacity to support the programme of change required to meet the challenge presented by budget cuts and continue to grow HLH as an organisation and secure a sustainable future.
The Board is invited to note the update and appointment to the Corporate Programme Manager post.
13. 2020/21 Budget Approval PP 114-124
There is circulated Report No. HLH 6/20 dated 9 March 2020 by the Chief Executive providing a summary of the operating budget for 2020/21, together with details of planned savings measures and the pricing review.
The Board is invited to agree to approve the operating budget for 2020/21 as summarised in Appendix A of the report.
14. Health and Wellbeing Update PP 125-137
There is circulated Report No. HLH 7/20 dated 25 February 2020 by the Chief Executive providing the second update on progress made on implementing the Health and Wellbeing Strategy (2019–24) and highlighting two new key areas of work: Healthy Weight Groups and Developments in Staff Health and Wellbeing.
The Board is invited to note and comment on the report.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office
15. Catering Strategy PP 138-151
There is circulated separately Report No. HLH 8/20 dated 6 March 2020 by the Chief Executive presenting the draft catering strategy for comment and approval.
The Board is invited to agree the recommendations as detailed in the report.
16. Chair/Chief Executive’s Updates PP 152-156
There is circulated Report No. HLH 9/20 dated 9 March 2020 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to:-
i. comment on and note the updates; and
ii. consider if they wish the Board to be represented on the Athlete Travel Award panel and to appoint a representative as required.
17. AOCB
