1 September 2021
Glenurquhart Road
Inverness
IV3 5NX
25 August 2021
Please ask for: Miss J Maclennan
Email: [email protected]
To: Directors of the Board of High Life Highland
| David Finlayson | Donald McLachlan |
| Nick Finnigan | Linda Munro |
| Michael Golding | Ken Nicol |
| Tom Heggie | Ian Ross |
| Andrew Jarvie | Mark Tate |
| Tracy Ligema | Ben Thompson |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place REMOTELY on WEDNESDAY 1 SEPTEMBER 2021 at 2.00 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2019-24 PP 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate valuesas extracted from the High Life Highland Business Plan 2019-24.
4. Confirmation of Minutes PP 2-18
The following Minutes are circulated for approval:-
i. Board Meeting held on 23 June 2021 (pp.2-7);
ii. Finance and Audit Committee held on 9 August 2021 (pp.8-11);
iii. Health and Safety and Environmental Compliance Committee held on 10 August 2021 (pp.12-14);
iv. Chief Executive Performance Review on 27 August 2021 (to follow);
and for noting:-
v. High Life Highland (Trading) (draft) held on 23 June 2021 (pp.15-18).
CORPORATE GOVERNANCE
5. Date of Next Meeting
The Board is invited to agree that the date of the next Board meeting be moved from 9 December to 13 December 2021.
6. High Life Highland (Trading) C.I.C. – Director Vacancy
Following the resignation of Ms F Newton, the Board is invited to appoint Ms L Strang to fill the vacancy on the Board of High life Highland (Trading) C.I.C.
7. HLH Board and Committee Meeting Format PP 19-21
There is circulated Report No. HLH16/21 dated 5 August 2021 by the Chief Executive inviting Directors to consider the future format of meetings across the Charity as it comes out of the pandemic period.
The Board is invited comment on proposals prior to preparation of the 2022 Board meeting calendar.
8. Approval of Draft Annual Report and Accounts to 31 March 2021 PP 22-41
There is circulated Report No. HLH17/21 dated 20 August 2021 by the Chief Executive presenting the annual report and accounts for High Life Highland for the period ending 31 March 2021 including appendices A, B, C and D.
The Board is invited to:-
i. agree the finalised Annual Report and Audit Accounts as circulated separately; and
ii. authorise the Chair to sign the Directors’ Going Concern statement also circulated separately.
9. Risk Register Annual Review PP 42-60
There is circulated Report No. HLH18/21 dated 17 August 2021 by the Chief Executive providing an annual update on High Life Highland’s Risk Register.
The Board is invited to review and approve the Risk Register at Appendix A and the associated supporting documents at Appendices B and C of the report.
QUALITY AND PERFORMANCE
10. Finance Report PP 61-69
There is circulated Report No. HLH19/21 dated 20 August 2021 by the Chief Executive providing an update on the financial performance of High Life Highland for quarter one 2021/22 and other relevant matters.
The Board is invited to note:-
i. the results for the period April to June 2021 detailed in Appendix A reports a net surplus of £230K for the quarter;
ii. using the financial scenario planning model (Appendix E) an improved year-end deficit of £5.2M is projected with planned use of £2M reserves;
iii. that whilst income projections are better than forecast, planned one-off savings in Leisure and Libraries will not be achievable;
iv. the potential need for financial support in 2022/23;
v. no breaches of internal controls have been reported in the past quarter;
vi. no data breaches have been reported in the past quarter;
vii. the conclusion of the case of identity fraud; and
viii. that the charity remains Teckal compliant.
11. Chair/Chief Executive’s Updates PP 70-73
There is circulated Report No. HLH20/21 dated 24 August 2021 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the updates.
12. Performance Report PP 74-106
There is circulated Report No. HLH21/21 dated 16 August 2021 by the Chief Executive presenting performance information for the period April to June 2021.
The Board is invited to comment on the report and agree that the overall health check on the charity for that period is assessed as “green”, on target, reflecting early indications of customer recovery following COVID-19 restrictions and additional financial support having been agreed by The Highland Council for financial year 2021/22
13. Health and Wellbeing Update PP 107-143
There is circulated Report No. HLH22/21 dated 16 August 2021 by the Chief Executive providing the six-monthly update on progress made on delivery of the Health and Wellbeing Plan (2019–2024). The report also provides an assessment of performance indicator 15, partnership working with NHS Highland and other health related organisations. Additionally, the report provides an update on the work undertaken which has taken place to facilitate health and wellbeing during the Covid-19 pandemic.
The Board is invited to:-
i. note and comment on the report;
ii. note that the Health and Wellbeing Performance Indicator has been assessed as being on target; and
iii. agree that the Health and Wellbeing Plan (2019-24) be revised in line with the new HLH Business Plan (2021-26).
14. Human Resources PP 144-170
There is circulated Report No. HLH23/21dated 12 August 2021 by the Chief Executive updating Directors on Human Resources activity for the period April to June 2021 which includes information relating to absence, disciplinary and grievance issues during this period as well as information on the pandemic’s impact on staffing related matters.
The Board is invited to note and comment on:-
i. the content of the quarterly HR report including the update on the staffing establishment and attendance management and union engagement; and
ii. the Dignity at Work Policy and Fairness at Work Guidance.
15. Recovery Action Plan PP 171-188
There is circulated Report No. HLH24/21 and Appendices A,B & C dated 17 August 2021 by the Chief Executive update Directors on the Recovery Action Plan for High Life Highland.
The Board is invited to note:-
i. and comment on the Recovery Action Plan main themes progress detailed in Appendix A of the report;
ii. the Summary of HLH Board events and key decisions at Appendix B of the report; and
iii. note the updated programme for the operating status of HLH facilities at Appendix C of the report.
16. Castle Presentation
Chris Mather, CEO of Mather & Co, the Exhibition Content Design Partner for the Inverness Castle Project, will attend the meeting to present an overview of the company and to set out plans and timescales for the development of the visitor experience.
The Board is invited to comment and note the update.
