Glenurquhart Road
Inverness
IV3 5NX
25 September 2013
Please ask for: Miss J Maclennan
Telephone: (01463) 702132
TO: ALL DIRECTORS OF THE BOARD OF HIGH LIFE HIGHLAND
| Jaci Douglas | Linda Kirkland | Catriona MacLean | Fraser Parr |
| Ken Gowans | Bette McArdle | Drew Millar | Laurence Young |
| Douglas Graham | Donald McLachlan | Kenneth Nicol |
Dear Director
MEETING OF THE BOARD OF HIGH LIFE HIGHLAND – 2 OCTOBER 2013
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the COUNCIL CHAMBER, PORTREE on WEDNESDAY 2 OCTOBER 2013 at 3.00 P.M.
A note of the business to be transacted at the meeting is appended.
I trust that it will be convenient for you to attend.
Yours faithfully
MICHELLE MORRIS
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2012-15.
4. Confirmation of Minutes PP 2-23
The following Minutes are circulated for noting:-
i. Draft High Life Highland (Trading) C.I.C. held on 20 June 2013 (pp 2-3);
and the following Minutes are circulated for approval:-
ii. Board Meeting held on 20 June 2013 (pp 4-17);
iii. Funding and Sponsorship Committee held on 27 June 2013 (pp 18-20); and
iv. Special Board Meeting held on 13 September 2013 (pp 21-23).
5. Matters Arising – Board Meetings of 20 June 2013 PP 24-27
There is circulated, for information, matters arising from the meeting of the Board held on 20 June 2013.
The Board is invited to note the position.
STRATEGY
6. Draft Presentation to Highland Council
The draft presentation on the work of High Life Highland to be given to the Highland Council by the Chair and Chief Executive on 24 October 2013 will be shown to Directors.
The Board is invited to comment on the draft presentation.
7. Board Effectiveness Workshop PP 28-33
There is circulated Joint Report No. HLH20/13 dated 16 September 2013 by the Chief Executive and Company Secretary updating Directors on the outcome of the High Life Highland Board Effectiveness Workshop held on 23 August 2013.
The Board is invited to agree:-
i. the actions and implementation timetable proposed; and
ii. a formal review by the Board of progress on actions in August 2014.
8. Joint High Life Highland Board and High Life Highland (Trading) C.I.C. Board Development Session PP 34-42
There is circulated Report No. HLH21/13 dated 16 September 2013 by the Chief Executive summarising the actions for the Board of the charity arising from the Joint Board Development session held on 23 August 2013.
The Board is invited to:-
i. review the list of potential Trading Company projects discussed at the session and the refined list of projects as proposed informally by the Trading Company Board; and
ii. consider setting a financial target for each of the next 3 years, on which the Trading Company Board should design its draft plan of business opportunities, once the business cases for the phase one opportunities have been developed.
9. Highland Football Academy PP 43-45
There is circulated Report No. HLH22/13 dated 16 September 2013 by the Chief Executive informing Directors of informal discussions with the Board of the Highland Football Academy Trust regarding the potential for High Life Highland to adopt full management of the Highland Football Academy.
The Board is invited to agree to authorise the Chief Executive to prepare a Business Case examining the costs, risks and benefits of continuing the management of the Highland Football Academy Trust against entering into a contract or other appropriate agreement for High Life Highland to manage the facilities.
QUALITY/PERFORMANCE
10. High Life Highland Successes PP 46-97
There is circulated Report No. HLH23/13 dated 6 September 2013 by the Chief Executive presenting the best submissions from staff teams on the successful work being carried out by High Life Highland throughout the Highlands and across all areas of work.
The Board is invited to comment on the items presented and note that the selected items will form part of the long list for the annual Staff and Volunteer Award Scheme for 2013/14.
11. Finance Report PP 98-102
There is circulated Report No. HLH24/13 dated 20 September 2013 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 August 2013. The report also provides information on contracts awarded since the previous meeting of the Board.
The Board is invited to note:-
i. the current financial position of High Life Highland, as detailed in Appendix A of the report;
ii. the projected final outturn for the year is on target with budget; and
iii. the award of contracts to MacLaren Tractors and Access Trailers.
12. Human Resources PP 103-107
There is circulated Report No. HLH25/13 dated 18 September 2013 by the Chief Executive providing an update on Human Resources activity for April-June 2013 including a quarterly report on absence, disciplinary and grievance issues.
The Board is invited to:-
i. note the content of the quarterly report including the update on the staffing establishment; and
ii. agree direct staff representation on the Board is not progressed at this stage.
13. Quarterly Performance Reporting PP 108-117
There is circulated Report No. HLH26/13 dated 20 September 2013 by the Chief Executive presenting performance information for the period June to September 2013.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the company is assessed as green;
ii. note the performance of the company against its business plan objectives; and
iii. agree that the operational plans which are contained in the business plan be revised and updated at the December 2013 Board meeting.
14. Chief Executive Verbal Updates
The Chief Executive will give the Board verbal updates on:-
i. Twice Yearly report to the Cultural and Leisure Contracts Scrutiny Sub Committee; and
ii. The National Nuclear Archive Development.
The Board is invited to note the updates.
CORPORATE GOVERNANCE
15. Review of High Life Highland Committees etc and Membership PP 118-127
There is circulated Report No. HLH27/13 dated 3 September 2013 by the Company Secretary inviting the Board to review the structure of Board Committees etc and to review the membership, if necessary.
The Board is invited to:-
i. consider the various groupings of Directors, detailed in Appendix A, and to agree:-
a) the renaming of the Wick Archive Centre Working Group and the Inverness Iconic Building Project Group as the National Nuclear Archive and Wick Archive Reference Group and the Inverness Cultural Centre Reference Group respectively;
b) the remit of the National Nuclear Archive and Wick Archive Reference Group;
c) to appoint the Head of Resources to the National Nuclear Archive and Wick Archive Reference Group; and
d) to delete the Funding and Sponsorship Committee and the Heritage Project Group.
ii. following on from (i) above, consider the membership where periods of office of Directors are approaching two years as detailed in Appendix A, namely the Finance and Audit Committee and the High Life Highland (Trading) C.I.C. Recruitment Sub Committee; and
iii. note the Directors’ main areas of interest list, as detailed in Appendix B.
The Board is asked to resolve that the following item be restricted to only those Directors and officers requiring to remain in attendance
16. Efficiency/Savings Measures 2013-2015 PP 128-131
There is circulated separately to Directors only Report No. HLH28/13 dated 20 September 2013 by the Chief Executive reminding Directors of the 2 year efficiency/savings agreed for 2013/14 and 2014/15, providing an update on the delivery status of the current year’s targets and discussing issues relating to next year’s targets.
The Board is invited to:-
i. note progress on the delivery of the current year’s efficiency/savings targets;
ii. comment on the issues emerging relating to those measures already agreed for financial year 2014/15; and
iii. agree that the Finance and Audit Committee be remitted to monitor progress of the budget reviews for 2015 and beyond, with a report on the subject to be programmed for June 2014.
