31 August 2023
Glenurquhart Road
Inverness
IV3 5NX
23 August 2023
To: Directors of the Board of High Life Highland
| Biz Campbell | Andrew Jarvie |
| David Finlayson | Tracy Ligema |
| Nick Finnigan | Ken Nicol |
| Michael Golding | Vacant |
| Roddy Henry | Kerry Ross |
| Marianne Hutchison | Mark Tate |
Dear Director
A meeting of the Board of High Life Highland will take place in Boardroom, Inverness Library, Farraline Park, Inverness on Thursday 31 August 2023 at 2.00 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should provide some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2022-27 PP 1-2
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2022-27.
4. Confirmation of Minutes PP 3-23
The following Minutes are circulated for approval:-
i. Board Meeting held on 13 June 2023 (pp 3-9);
ii. Finance and Audit Committee held on 7 August 2023 (pp 10-14);
iii. Health and Safety and Environmental Compliance Committee held on 7 August 2023 (pp 15-18)
and for noting:-
iv. High Life Highland (Trading) held on 13 June 2023 (pp 19-23).
5. Matters Arising – Board Meeting of 13 June 2023 P 24
There is circulated, for information, matters arising from the meeting of the Board held on 13 June 2023.
The Board is invited to note the position.
CORPORATE GOVERNANCE
6. Approval of Draft Annual Report and Accounts to 31 March 2023 BOOKLET A
A draft of the High Life Highland Annual Report and Accounts for the period ended 31 March 2023 is circulated separately. Amanda Webb from Saffery Champness will be present at the meeting to discuss the detail.
The Board is invited to agree:-
i. the Annual Report and Audited Accounts as detailed in Appendix A of the report; and
ii. to authorise the Chair to sign the Directors’ Going Concern statement contained in Appendix B of the report.
STRATEGY
7. Chair/Chief Executive’s Updates PP 25-27
There is circulated Report No. HLH/15/23 dated 14 August 2023 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the updates.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office.
8. Service Delivery Contract Review PP 28-52
There is circulated Report No. HLH/16/23 dated 21 August 2023 by the Chief Executive providing Directors with an update on discussions with the Highland Council on the Service Delivery Contract Review.
The Board is invited to note and comment on the update.
QUALITY AND PERFORMANCE
9. Finance Report PP 53-61
There is circulated Report No. HLH/15/23 dated 17 August 2023 by the Chief Executive updating Directors on the financial performance of High Life Highland of quarter one 2023/24 and other matters relevant to the remit of the Committee.
The Board is invited to note:-
i. the draft year end outturn for 2023/24, as detailed in Appendices A-C of the report, reports a projected deficit of £251k;
ii. the review of restricted reserves;
iii. there have been two breaches of internal controls reported in the past quarter;
iv. one data breach has been reported in the past quarter; and
v. the internal audit report on HLH’s performance statistics at Appendix E of the report and update on the Income Systems Action Points;
vi. that the charity remains Teckal compliant;
vii. the award of contract noted at paragraph 8.1 of the report; and
viii. agree to delegate authority to the Chief Executive in consultation with the Chair and Vice Chair to approve the tender detailed in paragraph 8.2.1 of the report.
10. Quarter One Performance Report PP 62-96
There is circulated Report No. HLH/15/23 dated 15 August 2023 by the Chief Executive presenting performance information for the period April to June 2023.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the charity for that period is rated as amber because of the performance indicators relating to finance, reserves and highlife subscriptions;
ii. comment on and note the actions underway to address the amber RAG rating in this report and the Finance and Service Delivery Contract Review reports elsewhere on this agenda;
iii. agree the RAG rating definition for travel in section three of the report; and
iv. note the work underway to sustain the growth in highlife subscriptions in section three of the report.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office.
11. Human Resources Update PP 97-108
There is circulated Report No. HLH/15/23 dated 10 August 2023 by the Chief Executive providing an update on the charity’s Human Resources related matters.
The Board is invited to note and comment on:-
i. the standing HR matters for Q1 (April – June 2023); and
ii. note and comment on the:
– attendance management review;
– redesign staffing impact;
– employment of under 16s update; and
– corporate training update.
12. Risk Register Annual Review PP 109-112
There is circulated Report No. HLH/20/23 dated 17 August 2023 by the Chief Executive providing the annual update on High Life Highland’s Risk Register.
The Board is invited to:-
i. identify any risks which may not be included in the register; and
ii. review and approve the Risk Register at Appendix A of the report.
13. Youth Convener – Summary of Year in Office PP 113-117
Ms C Munro, Youth Convener, will be present at the meeting to provide a summary of the main elements of work/achievements over the past year as Youth Convener.
The Board is invited to comment on and note the content of the Highland Youth Convener Roadshow Report and presentation.
14. Health and Wellbeing Strategy Update PP 118-128
There is circulated Report No. HLH/21/23 dated 23 August 2023 by the Chief Executive providing the regular six-monthly progress update on the health and wellbeing activity including the implementation of the Health and Wellbeing Plan (2022-2027). Some examples of the work which has taken place to support the health and wellbeing of Highland communities are included within the report.
The Board is invited to:-
i. note the progress made to date; and
ii. comment on the update.
