Glenurquhart Road
Inverness
IV3 5NX
13 June 2013
Please ask for: Miss J Maclennan
Telephone: (01463) 702132
TO: ALL DIRECTORS OF THE BOARD OF HIGH LIFE HIGHLAND
| Jaci Douglas | Drew Millar | Ken Gowans | Kenneth Nicol |
| Douglas Graham | Fraser Parr | Linda Kirkland | John Watt |
| Bette McArdle | Laurence Young | Donald McLachlan | Vacant |
Dear Director
MEETING OF THE BOARD OF HIGH LIFE HIGHLAND – 20 JUNE 2013
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the THE LEARNING CENTRE, HIGHLAND ARCHIVE CENTRE, BUGHT ROAD, INVERNESS on THURSDAY 20 JUNE 2013 at 9.30 A.M.
A note of the business to be transacted at the meeting is appended.
I trust that it will be convenient for you to attend.
Yours faithfully
MICHELLE MORRIS
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
MAIN PAPERS – PART 1
3. High Life Highland Purpose, Key Business Objectives and Corporate Values P 1
There is circulatedsummary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2012-15.
4. A Preventative Agenda Strategy for High Life Highland PP2-19
There is circulated Report No. HLH11/13 dated 6 June 2013 by the Chief Executive recommending a strategy and action plan to enable High Life Highland to play a role in delivering the preventative agenda.
The Board is invited to:-
i. approve the strategy paper, as detailed in Appendix A of the report;
ii. agree that the strategy be discussed with partners and any significant amendments as a result be brought back to a future meeting of the Board; and
iii. agree the actions required to progress the strategy detailed in paragraph 4.2 of the report.
5. High Life Highland Successes PP 20-53
There is circulated Report No. HLH12/13 dated 6 June 2013 by the Chief Executive presenting the best submissions from staff teams on the successful work being carried out by High Life Highland throughout the Highlands and across all areas of work.
The Board is invited to comment on the items presented and note that the selected items will form part of the long list for the annual Staff and Volunteer Award Scheme for 2013/14.
MAIN PAPERS – PART 2
6. Confirmation of Minutes PP 54-80
The following Minutes are circulated for noting:-
i. Draft High Life Highland (Trading) C.I.C. held on 27 March 2013 (pp 54-58);
ii. Draft Special High Life Highland (Trading) C.I.C held on 28 March 2013 (pp 59-60);
and the following Minutes are circulated for approval:-
iii. Board Meeting held on 28 March 2013 (pp 61-70);
iv. Nominations Committee held on 28 May 2013 (p 71);
v. Finance and Audit Committee held on 30 May 2013 (pp 72-79); and
vi. Nominations Committee held on 10 June 2013 (p 80).
7. Matters Arising – Board Meeting of 28 March 2013 PP 81-82
There is circulated, for information, matters arising from the meeting of the Board held on 28 March 2013.
The Board is invited to note the position.
8. Finance Report PP 83-95
There is circulated Report No. HLH13/13 dated 7 June 2013 by the Chief Executive providing an update on the financial performance of High Life Highland for the year ended 31 March 2013, inviting Directors to comment on the draft Directors’ Report and providing information on contracts awarded since the previous meeting of the Board.
In commenting on the draft Directors’ Report, the Board is invited to note:-
i. the final out-turn for the year provides a contribution to reserves of £125K;
ii. that, in addition, restricted reserves of £155K have been created during the year;
iii. that the accounting treatment of HLH’s pension liability in the annual accounts is under review; and
iv. the award of contracts to Porteous Leisure and Mr Sandy Anderson.
9. Human Resources PP 96-104
There is circulated Report No. HLH14/13 dated 12 June 2013 by the Chief Executive providing an update on Human Resources activity including a quarterly report on staff numbers, absence, disciplinary and grievance issues. In addition, a summary is provided of the recent staff survey and a plan of action to address issues identified.
The Board is invited to:-
i. note the content of the quarterly report including the results of the staff survey and update on the staffing establishment; and
ii. agree to receive a future report on performance training for middle management staff.
10. Quarterly Performance Reporting PP 105-114
There is circulated Report No. HLH15/13 dated 6 June 2013 by the Chief Executive presenting performance information for the period March to May 2013.
The Board is invited to:-
i. agree that the overall health check on the company is assessed as green;
ii. note the performance of the company against its business plan objectives; and
iii. agree that the operational plans which are contained in the business plan be revised and updated at the October 2013 board meeting.
MAIN PAPERS – PART 3
11. Marketing and Communications Plan PP 115-166
There is circulated Report No. HLH16/13 dated 6 June 2013 by the Chief Executive presenting the final draft Marketing and Communications Plan for High Life Highland.
The Board is invited to approve the final draft of the Marketing and Communications Plan.
MAIN PAPERS – PART 4
12. Services’ Equalities Policy PP 167-171
There is circulated Report No. HLH17/13 dated 7 June 2013 by the Chief Executive recommending a Services’ Equalities Policy for adoption by High Life Highland and outlining a short delivery plan and a reporting mechanism.
The Board is invited to:-
i. approve the adoption of the Services’ Equalities Policy, as detailed in Appendix A of the report; and
ii. agree the actions, as detailed in paragraph 3.5 of the report.
13. Scheme of Delegation PP 172-177
There is circulated, for approval, a Scheme of Delegation by the Company Secretary setting out the powers reserved to the Board of High Life and the powers which may be delegated to the Chief Executive, subject to the inclusion of the Services Equalities Policy being included in Paragraph 1.1.1.
14. Amendments to Memorandum and Articles of Association PP 178-180
There is circulated Report No. HLH10/13 dated 26 February 2013 by the Company Secretary inviting the Board to consider a number of amendments to High Life Highland’s Memorandum and Articles of Association.
The Board is invited to recommend to the Highland Council that Article 61 of the Memorandum and Articles of Association be amended to read “At the conclusion of each annual general meeting, two of the Independent Directors shall intimate their retiral from office with effect from the day prior to the Spring Board meeting, but shall then be eligible for re-appointment under article 56”.
15. Service Level Agreement – Company Secretary Support PP 181-184
There is circulated Report No. HLH18/13 dated 4 June 2013 by the Company Secretary inviting the Board to consider the key elements of the Service Level Agreement for Company Secretary Support to High Life Highland.
The Board is invited to agree that Directors agree the Service Level Agreement with Highland Council for the provision of Company Secretary support, as detailed in Appendix A of the report, at an annual cost of £8,000 covering the period from 1 April 2013 to 31 March 2015
