Glenurquhart Road
Inverness
IV3 5NX
18 June 2014
Please ask for: Miss J Maclennan
Telephone: (01463) 702132
TO: ALL DIRECTORS OF THE BOARD OF HIGH LIFE HIGHLAND
| Jenny Clarke | Drew Millar | Jaci Douglas | Kenneth Nicol |
| Ken Gowans | Fraser Parr | Douglas Graham | Ian Ross |
| Donald McLachlan | Laurence Young | Catriona MacLean |
Dear Director
MEETING OF THE BOARD OF HIGH LIFE HIGHLAND – 25 JUNE 2014
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the LEARNING CENTRE, HIGHLAND ARCHIVE CENTRE, BUGHT ROAD, INVERNESS on WEDNESDAY 25 JUNE 2014 at 2.00 P.M.
A note of the business to be transacted at the meeting is appended.
I trust that it will be convenient for you to attend.
Yours faithfully
MICHELLE MORRIS
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2012-15.
4. Confirmation of Minutes PP 2-15
The following Minutes are circulated for noting:-
i. Draft High Life Highland (Trading) C.I.C. held on 23 April 2014 (pp 2-5);
and the following Minutes are circulated for approval:-
ii. Board Meeting held on 23 April 2014 (pp 6-11);
iii. Finance and Audit Committee held on 15 May 2014 (pp 12-14); and
iv. Nominations Committee held on 6 June 2014 (p 15).
5. Matters Arising – Board Meeting of 23 April 2014 P 16
There is circulated, for information, matters arising from the meeting of the Board held on 23 April 2014.
The Board is invited to note the position.
STRATEGY
6. Preventative Strategy Update
Lynn Johnson, Health and Wellbeing Manager will make a presentation to the Board on progress being made by High Life Highland on projects and areas of work which demonstrate High Life Highland’s willingness and ability to contribute to the Preventative agenda.
The Board is invited to comment on and note the presentation.
QUALITY AND PERFORMANCE
7. Finance Report PP 17-22
There is circulated Report No. HLH16/14 dated 13 June 2014 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 May 2014 and information on contracts awarded since the previous meeting of the Board.
The Board is invited to note:-
i. the current financial position of High Life Highland as detailed in Appendix A of the report;
ii. the financial results for the two months to May 2014 reports a positive variance on budget of £3,566;
iii. the projected final out-turn for the year remains on target to the approved budget; and
iv. the award of contracts to Gladston (£30,000) and Cision (£21,000).
The Board is asked to resolve that the following item be restricted to Directors and representatives from the Company Secretary’s office
8. Budget Planning 2015-18
The Chief Executive will give a presentation updating Directors on the work and conclusions so far of the informal Finance and Audit Committee in leading the budget planning for financial years 2015-18.
The Board is invited to comment on and note the content of the presentation.
9. Marketing and Communications – 6 Months Update PP 23-44
There is circulated Report No. HLH17/14 dated 12 June 2014 by the Chief Executive providing an update on progress made in implementing the Marketing and Communications Plan.
The Board is invited to comment on and note the update.
10. Youth Convener Presentation – Update from Sabhal Mòr Ostaig Youth Voice Conference and Summary of her Term in Office
The Youth Convener will make a presentation summarising her term in office and the recent Youth Voice Conference held in Sabhal Mòr Ostaig, Skye.
The Board is invited to comment on and note the presentation.
CORPORATE GOVERNANCE
11. High Life Highland (Trading) C.I.C. – Recruitment of Directors PP 45-48
There is circulated joint Report No. HLH18/14 dated 16 June 2014 by the Company Secretary and Chief Executive inviting Directors to consider how to proceed with the recruitment of Directors to the Board of High Life Highland (Trading) C.I.C..
The Board is invited to:-
i. note that, at its next meeting, the position of Mr K Nicol as a Director of High Life Highland (Trading) C.I.C. will require to be considered as his three year appointment will be approaching its end;
ii. consider how it wishes to proceed with seeking a Director to replace the vacancy resulting from the resignation of Mr J Murray;
iii. agree that the remaining 2 Directors be approach to ascertain if they wish to continue as Directors and, if so, for how long; and
iv. agree that the Vice Chairman of High Life Highland (Trading) C.I.C. be appointed as a substitute for their Chairman on the High Life Highland (Trading) C.I.C. Recruitment Sub Committee, should the need arise.
12. Appointment of Director – Duke of Edinburgh Award Scheme (Highland Award Partnership)
As Ms J Douglas has completed her two year term, the Board is invited to appoint a Director to the Duke of Edinburgh Award Scheme (Highland Award Partnership).
13. Chair/Chief Executive Verbal Updates
The Chair/Chief Executive will update Directors on:-
a) Changes in Governance Framework and Communications links with the Highland Council.
Following an informal review of the effectiveness of the Highland Council Culture and Leisure Contract Scrutiny Sub-Committee relating to HLH issues the Highland Council intend to formalise the bi-monthly Leadership meetings with the HLH Chair and Vice Chair and invite the Chair and Chief Executive to 2 meetings each year of the Education, Children and Adult Services Committee.
It is recommended that the Board note this improvement to ensuring that issues relating to High Life Highland reach a much wider range of Members of the Council.
b) Carbon CLEVER.
Carbon CLEVER is a Highland Council initiative to achieve a carbon neutral Inverness in a low carbon Highlands by 2025. High Life Highland has signed up to the initiative. The businesses, organisations and community groups that sign up to the Carbon CLEVER Declaration commit to:
- Reduce! Take action to reduce the carbon emissions from our organisations and contribute to the Carbon CLEVER vision of a carbon neutral Inverness in a low carbon Highlands.
- Share! Work with signatories in the Highlands and share information to promote good practice.
- Encourage! Motivate and work with businesses, organisations, communities and individuals to take action to reduce carbon emissions and adapt to the potential impacts of climate change.
- Provide! Produce a short annual update of the actions taken and progress achieved towards reducing carbon emissions, so that this good practice can be shared.
The Chief Executive will provide an update on current and planned initiatives which contribute to the Carbon Clever initiative.
The Board is invited to note:-
i. High Life Highland has signed up to the Carbon CLEVER Declaration; and
ii. the update on current and future planned carbon reduction measures.
c) Request by The Highland Council for High Life Highland Director to sit on the Community Planning Board
The Highland Council has suggested that representation on the Community Planning Board by High Life Highland would help the partnership skills gap.
The Board is invited to approve that High Life Highland be represented on the Community Planning Board.
