Glenurquhart Road
Inverness
IV3 5NX
8 March 2016
Please ask for: Miss Jane Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
| Jaci Douglas | Kenneth Nicol |
| Ken Gowans | Fraser Parr |
| Douglas Graham | Ian Ross |
| Michael Green | Mark Tate |
| Donald McLachlan | Donald Somerville |
| Ella MacRae | Jenny Welch |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the BOARD ROOM, OLD LIBRARY, DINGWALL on TUESDAY 15 MARCH 2016 at 2.05 pm.
Yours faithfully
MICHELLE MORRIS
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2015-19 P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2015-19.
4. Confirmation of Minutes PP 2-15
The following Minutes are circulated for approval:-
i. Board Meeting held on 2 December 2015 (pp 2-7);
ii. Nominations Committee held on 11 February 2016 (p 8);
iii. Chief Executive’s Performance Review Committee held on 11 February 2016 (pp 9-10);
iv. Board Meeting held on 16 February 2016 (p 11);
v. Finance and Audit Committee held on 16 February 2016 (pp 12-16); and
vi. Nominations Committee held on 24 February 2016 (p 17).
5. Matters Arising – Board Meeting of 2 December 2015 P 18
There is circulated, for information, matters arising from the meeting of the Board held on 2 December 2015.
The Board is invited to note the position.
6. High Life Highland Successes PP 19-39
There is circulated Report No. HLH01/16 dated 24 February 2016 by the Chief Executive presenting Directors with the best submissions from staff teams on the successful work being carried out by High Life Highland throughout the Highlands and across all areas of work.
The Board is invited to:-
i. comment on the items presented and note that the selected items will form part of the long list for the annual Staff and Volunteer Award Scheme for 2015/16; and
ii. consider whether to continue or review the current format and the suggestion from the successes selection group (Douglas Graham, Jaci Douglas and the CE) that a workshop be held involving a selection of staff members, managers and two Directors, in order to propose a revised format.
GOVERNANCE
7. Board/Committee Appointments
i. High Life Highland Board
The Board is invited to note that, following the resignations/retirements of Directors, the Highland Council, at its meeting on 20 January 2016, appointed Mrs E MacRae and Mr D Somerville, two Inverness Leisure Directors, as Independent Directors of High Life Highland with effect from the AGM. At its meeting on 10 March 2016, the Highland Council will also be invited to appoint Mr M Tate as an Independent Director with effect from the AGM.
ii. High Life Highland (Trading) C.I.C.
Mr D McLachlan and Mr D Graham are approaching the end of their three year term and, in accordance with the Memorandum and Articles of Association, the Board is invited to consider their reappointment and to also appoint an additional Director from the Board of High Life Highland to the Board of High Life Highland (Trading) C.I.C.
iii. Finance and Audit Committee
The Board is invited to agree the appointment of Mrs E MacRae and Mr D Somerville to the Finance and Audit Committee.
8. Board Review and Appraisal Workshop PP 40-50
There is circulated joint Report No. HLH 02/16 dated 25 February 2016 by the Chief Executive and Company Secretary updating Directors on the outcome of the High Life Highland Board Review and Appraisal Workshop held on 2 December 2015 and facilitated by David Gass of Upper Quartile.
The Board is invited to:-
i. note the final Board Review Workshop report;
ii. agree the actions and implementation timetable proposed in the action plan; and
iii. agree a formal review by the Board of progress on actions in six months at the August 2016 meeting.
STRATEGY
9. Proposed Transfer Of Catering, Cleaning And Facilities Management Services From The Highland Council PP 51-57
There is circulated Report No. HLH 03/16 dated 2 December 2016 by the Chief Executive advising of an approach by The Highland Council to consider the transfer of Catering, Cleaning and Facilities Management Services to High Life Highland.
The Board is invited to agree to the approach in principle, subject to the preparation of a full business case and confirmation of a balanced budget being provided by the Council in support of the transfer of services.
10. The Role of Scotland’s Trusts in Health Improvement 2016 PP 58-61 and Booklet A
There is circulated Report No. HLH 04/16 dated 29 February 2016 by the Chief Executive providing an overview of the central role of health improvement which is developing within sporta Scotland members and the recognition HLH has received as part of sporta Scotland’s work on health improvement.
A copy of the health improvement document and case study is circulated separately as Booklet A.
The Board is invited to:-
i. comment on and note the update; and
ii. endorse the actions proposed by sporta members in section 6.2 of the report.
QUALITY AND PERFORMANCE
11. Finance Report PP 62-73
There is circulated Report No. HLH 05/16 dated 29 February 2016 by the Chief Executive providing Directors with an update on the financial performance of High Life Highland for the period ending 31 January 2016; discussing the Highland Council/HLH funding formula; 2016/17 savings target and savings programme; and the initiation of a tax and VAT review.
The Board is invited to:-
i. note the financial results for the 10 months to 31 January 2016 reports a positive variance of £124,988 on budget as detailed in Appendix A of the report;
ii. note that with continued proactive management and after allowing for the £181K one off requirement from the transfer of business with Inverness Leisure, the projected final out-turn for the year is forecasted to be circa £140K surplus to the approved budget;
iii. note the change to the method of calculation of HLH Service Delivery Fee;
iv. note the confirmed savings target and final list of savings measures for 2016/17 as detailed in Appendix D of the report;
v. agree the budget for 2016/17;
vi. note there were no substantial breaches of internal controls in 2015/16;
vii. note the award of contracts as detailed in section 7 of the report; and
viii. agree to homologate the decision to award the contract to Ernst and Young to undertake a detailed Tax and Due Diligence review outwith the normal Financial Regulations.
12. Performance Report PP 74-103
There is circulated Report No. HLH 06/16 dated 29 February 2016 by the Chief Executive presenting performance information for the period October to December 2015.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green; and
iii. note the positive contribution made by High Life Highland to the Council’s annual survey of performances and attitudes.
13. Human Resources Report PP 104-108
There is circulated Report No. HLH07/16 dated 25 February 2016 by the Chief Executive providing an update on Human Resources activity for October to December 2015 including a quarterly report on absence, disciplinary and grievance issues.
The Board is invited to:-
i. note the content of the quarterly report including the update on the staffing establishment; and
ii. approve the minor amendment to the Substance Misuse Policy.
14. Chair/Chief Executive Updates PP 109-113
There is circulated Report No. HLH08/16 dated 1 March 2016 by the Chief Executive providing Directors with information and the opportunity to discuss issues affecting High Life Highland and its work at an early stage.
The Board is invited to note:-
i. the update on progress on the transfer of business from Inverness Leisure to High Life Highland; and
ii. the submissions to the sporta awards process being held as part of the 10th anniversary of sporta.
