Glenurquhart Road
Inverness
IV3 5NX
7 June 2018
Please ask for: Miss J Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
| Tom Heggie | Linda Munro |
| Andrew Jarvie | Ken Nicol |
| Tracy Ligema | Ian Ross |
| Donald McLachlan | Donald Somerville |
| Duncan Macpherson | Mark Tate |
| Ella MacRae | Jenny Welch |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the STRATHPEFFER PAVILION, STRATHPEFFER on THURSDAY 14 JUNE 2018 at 2.00 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2015-19 P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2015-19.
4. Confirmation of Minutes PP 2-13
The following Minutes are circulated for approval:-
i. Board Meeting held on 22 March 2018 (pp 2-6);
ii. Finance and Audit Committee held on 21 May 2018 (pp 7-10)
and for noting:-
iii. High Life Highland (Trading) (draft) held on 22 March 2018 (pp 11-13).
5. Matters Arising – Board Meeting of 22 March 2018 P 14
There is circulated, for information, matters arising from the meeting of the Board held on 22 March 2018.
The Board is invited to note the position.
GOVERNANCE
6. Board Review Action Plan PP 15-27
There is circulated Joint Report No. HLH8/18 dated 25 May 2018 by the Chief Executive and Company Secretary presenting items for consideration by Directors arising from the action plan of the High Life Highland Board Review and Appraisal Workshop held on 13 December 2017.
The Board is invited to:-
i. note the update and that all actions are complete or underway; and
ii. review and update appendices A and B as required.
STRATEGY
7. Business Plan 2019/24 PP 28-51
There is circulated Report No. HLH9/18 dated 1 June 2018 by the Chief Executive presenting the draft Business Plan for High Life Highland for 2019-24, following on from the earlier work with facilitator David Gass in February 2018.
The Board is invited to comment on the draft Business Plan at Appendix A of the report and note the progression through the previously agreed timeframe for agreeing a final version at the August 2018 meeting.
QUALITY AND PERFORMANCE
8. Finance Report PP 52-62
There is circulated Report No. HLH10/18 dated 1 June 2018 by the Chief Executive providing an update on the financial performance of High Life Highland for the financial year 2017/18 and other relevant matters.
The Board is invited to note:-
i. the draft year end outturn, subject to further analysis and audit, for 2017/18, as detailed in Appendices A-C of the report, reports £160,068 positive to budget to be transferred to unrestricted reserves;
ii. there has been no breach of internal controls reported in the past quarter;
iii. that following the annual review of the Financial Regulations and Contract Standing orders there are no issues to report; and
iv. all actions for the 2017 audit on HR – Recruitment have been closed off.
9. 6 Monthly High Life Highland Progress Report PP 63-86
There is circulated copy of Report No CLRH/19/18 dated 11 May 2018 by the Chief Executive, High Life Highland which was submitted to Highland Council’s Care, Learning and Housing Committee on 30 May 2018.
The Board is invited to note the report.
10. Performance Report PP 87-114
There is circulated Report No. HLH11/18 dated 31 May 2018 by the Chief Executive presenting performance information for the period January to March 2018.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the Company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green; and
iii. note the information provided on the performance indicators for more detailed consideration.
11. Human Resources PP 115-121
There is circulated Report No. HLH12/18 dated 1 June 2018 by the Chief Executive updating Directors on Human Resources activity for the period January to March 2018 including information relating to absence, disciplinary and grievance issues during this period.
The Board is invited to note:-
i. and comment on the content of the quarterly HR report including the update on the staffing establishment; and
ii. approve the updates to the Service Equality Policy at Appendix B of the report.
12. Annual Health and Safety and Environmental Compliance Report PP 122-135
As Directors will be aware, an important element of the Governance structure relating to the company’s Health and Safety and Environmental Compliance performance is the annual Health and Safety and Environmental Compliance Report. In this regard, there is circulated Report No. HLH13/18 dated 25 May 2018 by the Chief Executive informing Directors about the performance of High Life Highland in terms of health and safety and environmental compliance.
The Board is invited to note:-
i. there were no notifications for improvement or enforcement actions during 2017/18;
ii. there were no environmental incidents requiring SEPA notification;
iii. the low number and low severity of incidents over the period reflecting continuing good practice across the company;
iv. the Health and Safety Strategic Group continues to meet quarterly to review Health and Safety performance and on reviewing accident and incident trend data it concluded that there are no issues arising from this requiring companywide action;
v. that the annual external audit in 2017/18 identified that there was no company wide action required;
vi. that one union safety audit has been completed in 2017/18 in line with the Safety Representatives Charter; and
agree:-
vii. to recommend to the Highland Council that the Memorandum and Articles of Association of High Life Highland be changed to require it to have a Health and Safety and Environmental Compliance Strategic Committee.
13. Marketing and Communications Update PP 136-151
There is circulated Report No. HLH14/18 dated 28 May 2018 by the Chief Executive providing a six monthly update on progress made in implementing the 2015-19 Marketing and Communications Plan.
The Board is invited to comment on and note the update.
14. Chair/Chief Executive’s Updates PP 152-155
There is circulated Report No. HLH15/18 dated 25 May 2018 by the Chief Executive providing Directors with information and the opportunity to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the update.
