Glenurquhart Road
Inverness
IV3 5NX
20 August 2019
Please ask for: Miss J Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
| Michael Golding | Ella MacRae |
| Tom Heggie | Linda Munro |
| Andrew Jarvie | John Murray |
| Tracy Ligema | Ken Nicol |
| Donald McLachlan | Ian Ross |
| Duncan MacPherson | Mark Tate |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the STRATHPEFFER PAVILION, STRATHPEFFER on TUESDAY 27 AUGUST 2019 at 2.00 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2019-24 PP 1-2
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2019-24.
4. Confirmation of Minutes PP 3-15
The following Minutes are circulated:-
i. Board Meeting held on 20 June 2019 (for approval) (pp 3-9);
ii. Finance and Audit Committee held on 5 August 2019 (for approval) (pp 10-15); and
iii. Health and Safety and Environmental Compliance Committee held on 20 August 2019 (to follow).
5. Matters Arising – Board Meeting of 20 June 2019 PP 16
There is circulated, for information, matters arising from the meetings of the Board held on 20 June 2019.
The Board is invited to note the position.
CORPORATE GOVERNANCE
6. Approval of Draft Annual Report and Accounts to 31 March 2019 PP 17-109
There is circulated Report No. HLH17/19 dated 14 August 2019 by the Chief Executive presenting the annual report and accounts for High Life Highland for the period ending 31 March 2019.
The Board is invited to:-
i. agree the Annual Report and Audit Accounts as detailed in Appendix A of the report; and
ii. agree to utilise the improved year end position
iii. authorise the Chair to sign the Directors’ Going Concern statement contained in Appendix B of the report.
7. Trading Company – Review of Objects and its Work Programme PP 110-117
There is circulated Report No. HLH18/19 dated 9 August 2019 by the Chief Executive setting out the annual review of the Objects of the Trading Board and its work in developing the Business Growth Priority Areas contained within the 2019-24 HLH Business Plan. The report will be accompanied by a presentation containing some of the current and planned priorities.
The Board is invited to comment on the current Trading Company Objects and its work towards agreed Business Growth Priority Areas contained in the new HLH Business Plan for 2019-24.
STRATEGY
8. Highland Youth Work Strategy 2019-2024 PP 118-130
There is circulated Report No. HLH19/19 dated 13 August 2019 by the Chief Executive asking the Board to endorse the cross-sector Highland Youth Work Strategy which has been co-produced with and by young people and a range of voluntary and statutory youth work partners.
The Board is invited to:-
i. comment on and endorse the Highland Youth Work Strategy contained in Appendix A of the report;
ii. note that cross-sector For Highland Children’s Four – Youth Work Improvement Group (which includes young people) and the Highland Youth Parliament will develop an annual action plan to delivery of the business plan to develop the strategy; and
iii. note the progress towards the delivery of the strategy will be reported in a variety of settings including to the charity Board as appropriate.
QUALITY AND PERFORMANCE
9. Risk Register Update PP 131-146
There is circulated Report No. HLH20/19 dated 12 August 2019 by the Chief Executive providing the annual update on High Life Highland’s Risk Register.
The Board is invited to review and approve the Risk Register at Appendix A of the report.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH, the Company Secretary’s office
10. Finance Report PP 147-162
There is circulated Report No. HLH21/19 dated 12 August 2019 by the Chief Executive providing an update on the financial performance of High Life Highland for the first quarter of the financial year 2019/20 and other relevant matters.
The Board is invited to note:-
i. the results for the period April to June 2019 detailed in Appendix A reporting a positive variance to budget of £13,326;
ii. there has been one breach of internal controls reported in the past quarter;
iii. the update on the Internal Audit – Health and Safety Arrangements;
iv. that the charity remains Teckal compliant;
v. there have been no data breaches;
and approve:-
vi. the award of the contract (exceeding the OJEU level) for the Supply of pool Chemicals as detailed in paragraph 8.1.1. of the report.
11. Performance Report PP 163-190
There is circulated Report No. HLH22/19 dated 9 August 2019 by the Chief Executive presenting performance information for first quarter in year 2019/20, the period April to June 2019.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the Company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green.
12. Health and Wellbeing Update PP 191-200
There is circulated Report No. HLH23/19 dated 19 August 2019 by the Chief Executive introducing the Health and Wellbeing Plan (2019–24) and providing an update on progress made in implementing plan along with the monitoring and reporting process to future board meetings.
The Board is invited to note and comment on the report.
13. Human Resources PP 201-210
There is circulated Report No. HLH24/19 dated 16 August 2019 by the Chief Executive providing an update on Human Resources activity for the period April to June 2019 which includes information relating to absence, disciplinary and grievance issues during this period.
The Board is invited to note and comment on:-
i. the content of the quarterly HR report including the update on the staffing establishment; and
ii. the outcomes of the Staff Health and Wellbeing Group activities.
14. Gender Pay Gap PP 211-216
There is circulated Report No. HLH25/19 dated 9 August 2019 by the Chief Executive providing the proposed content to meet legal reporting requirements on High Life Highland’s Gender Pay Gap.
The Board is invited to: comment on and note the draft Gender Pay Gap Report in Appendix A of the report and approve its submission to the UK Government and publication on the HLH website.
15. Staff Survey PP 217-254
There is circulated Report No. HLH26/19 dated 12 August 2019 by the Chief Executive providing an outline the results of the most recent survey conducted throughout June 2019. The most recent results are presented alongside comparisons with previous comparative information from the surveys carried out in 2015 and 2017.
The Board is invited to note the content of the report and comment on any salient points.
16. Youth Convener – Summary of Year in Office PP 255-257
Esme Leitch, Youth Convener, will be present at the meeting to provide a summary of the main elements of work/achievements over the past year as Youth Convener.
The Board is invited to comment on and note the content of the Highland Youth Convener 2018-2019 Reportand the accompanying presentation.
17. Chair/Chief Executive’s Updates PP 258-259
There is circulated Report No. HLH27/19 dated 12 August 2019 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the updates.
